Hill College

Satisfactory Academic Progress

All students receiving federal and/or state financial aid must demonstrate satisfactory academic progress (SAP) in accordance with institutional, federal and/or state guidelines. All periods of enrollment at Hill College must be counted, including semesters where the student did not benefit from financial aid. There are three components included in the standards that compose satisfactory academic progress: cumulative grade point average (GPA), successful completion of courses, and time frame.


  1. Financial Aid Minimum Grade Point Average (GPA):
    A cumulative GPA of at least 2.0 must be maintained upon the completion of each semester. Grades of A, B, C, D, F, and S will be included. Grades of W, and I are not included in the GPA. Transfer hours that apply toward the determined major will be included in the cumulative financial aid GPA calculation when the grades are posted on the Hill College transcript. For financial aid calculation purposes, remedial classes are counted in the GPA.

  1. Successful completion rate

    67% of all hours attempted each semester must be completed to successfully maintain satisfactory academic progress (SAP). Hours attempted are measured according to enrollment on census date. Grades of F, W, and I are counted towards total hours attempted but not successfully completed each semester. For financial aid calculation purposes, remedial classes are counted in the completion rate.

  1. Maximum Time Frame
    Federal guidelines stipulate that the maximum time frame for successful program completion may not exceed 150% of the published length of the program. Transfer hours that apply toward the determined major will count in the maximum time frame allowed. Repeated credits and remedial classes are counted in the maximum time frame calculation. Students who exceed the 150% maximum time frame limit will no longer be eligible to benefit from financial aid at Hill College.

  • Students may change majors while attending Hill College. Only the hours that transfer to the new major will count towards the student's maximum time frame. However, excessive major changes can result in a suspension status. Financial Aid cumulative GPA standards still apply.

  • Students enrolled in remedial (developmental) classes only are ineligible for federal assistance. There is a limit of 27 total hours for remedial course work. Remedial hours attempted beyond the 27 hour limit will not be included in course load for determining enrollment status for Title IV payment purposes.


Students will be allowed to repeat a course one time and be awarded federal aid when receiving a grade of I, W, F, or S.

Blank grades or I's will be considered failing until a letter grade replaces the incomplete or blank grade and will count in the completion rate. Students are responsible for advising the financial aid office when I's have been completed. A grade of 'D' will be considered failing in the Vocational Nursing program.


In addition to the standards indicated above, the Financial Aid Administrators may use professional judgment to terminate financial aid eligibility. This may occur in a situation such as when a student falls extensively below a satisfactory academic standard and does not have a reasonable chance to meet the standard requirements by the end of the semester, or when a student fails all of their courses in a term.


Evaluation of Satisfactory Academic Progress Standards (SAP)

Academic progress is evaluated at the end of the fall and the spring semesters. All students receiving Title IV aid will be evaluated regardless of the number of hours enrolled. All course work will be evaluated whether or not the student received financial aid.

Notification of a student's probation or suspension status will be posted on the student's Campus Connect account. Students are responsible for accessing their Campus Connect account to review their Financial Aid SAP status at the end of the fall and spring semesters.

Students are encouraged to enroll in summer terms to help achieve Financial Aid SAP. Students are responsible for alerting the Financial Aid administrators to reevaluate SAP at the end of the summer term.


  • Financial Aid Probation

This is a warning semester. Students who fail to meet one or more of the stated SAP standards during a long semester will be placed on financial aid probation. Students on probation will be eligible to receive financial aid during the next semester.

  • Financial Aid Suspension

Students currently on probation, and who fail to meet one or more of the stated SAP standards will be placed on financial aid suspension. Students on financial aid suspension will not benefit from financial aid, including student loans until the minimum SAP standards are met. Students on financial aid suspension are encouraged to continue their enrollment at Hill College. The student is responsible for payment of courses.

Re-Entry

Students who are currently on suspension can regain an eligible status by enrolling at Hill College and successfully completing 12 credit hours with a 2.0 GPA and a 75% completion rate. These students are responsible for alerting the financial aid administrators of their success. The financial aid staff will evaluate the student's progress. If a favorable SAP status has been acquired the student will be placed on financial aid probation. If the student remains above the minimum standards for the next long semester, the probation status will be removed.

  • Students are responsible for notifying the financial aid administrators when they believe they have met the standards of satisfactory academic progress.

Appeal Procedure

Students who wish to appeal a SAP decision must submit the Hill College Satisfactory Academic Appeals Form, found on the Hill College web site, with required documentation at least 45 days prior to the end of the semester that the student is requesting financial aid. Students should be prepared with an alternate payment plan for tuition, fees, books and supplies.

Appeals may be requested for, but are not limited to the following circumstances:

personal tragedy; significant illness or injury; death of a family member; change in degree/major; or lapse of time since your previous enrollment at Hill College.

Appeals will be reviewed by a Hill College financial aid administrator, one Hill College counselor, and one Hill College instructor. The student will be notified of the decision. If the appeal has been approved financial aid eligibility will be restored for the next semester. Future eligibility will be determined by meeting the requirements set forth in the approval.

If an appeal is denied, the student must complete a minimum of 12 Hill College hours, earning a 2.0 or better and a 75% completion rate prior to submitting a second appeal.

Students, whose appeal is denied, may within 10 days of receiving notification submit a second appeal. This appeal will be reviewed by the scholarship committee. Scholarship committee decisions are final and will be reported to the student in writing within 30 business days from receipt.


Dropping or Withdrawing from Courses

Reducing a student's enrollment during any semester may have significant penalty. If a student is considering dropping one or more courses or withdrawing from college after their financial aid has paid or after the end of the drop and add period, the student should contact the financial aid office to determine how this may affect their financial aid. This may include the following: 1) the student may be required to return some or all of the financial aid paid to their student account determined by the federally required return to Title IV process, 2) the student may be considered 'deficient in attempted hours'; and, therefore, not making SAP progress, and 3) the student may go into repayment on federal loans if the student is enrolled less than ' time for a period of time greater than the 6 month grace period or the grace period may be lost.


Estimated Cost of Attendance- Costs are based on average amounts per year and may not be actual charges

  In District Out of District Out of Nation
Tuition 1200 1590 1990
Fees 360 360 360
Books & Supplies 2144 2144 2144
Institutional Totals 3704 4094 4494
 
  On Campus Off Campus
(no dependent)
With Parent
Room & Board 3420 6700 4464
Transportation 1543 3087 3087
Personal Expenses 1543 1543 1543
Living Expense Totals 6506 11330 9094


*To determine a student's approximate annual budget, add the appropriate institutional total to the appropriate living expense total. All combined financial aid cannot exceed a student's budget. All amounts are based on full time enrollment.

HILL COLLEGE IS AN EQUAL OPPORTUNITY INSTITUTION AND DOES NOT DISCRIMINATE ON THE BASIS OF AGE, GENDER, RACE, COLOR, CREED, DISABILITY, RELIGION, NATIONAL,OR ETHNIC ORIGIN. 6-4-2008