Satisfactory Academic Progress
All students receiving federal and/or state financial aid must demonstrate satisfactory academic progress (SAP) in accordance with institutional, federal and/or state guidelines. All periods of enrollment at Hill College must be counted, including semesters where the student did not benefit from financial aid. There are three components included in the standards that compose satisfactory academic progress: cumulative grade point average (GPA), successful completion of courses, and time frame.
Financial Aid Minimum Grade Point Average (GPA)
A cumulative GPA of at least 2.0 must be maintained upon the completion of each semester. Grades of A, B, C, D, and F will be included. Grades of W and I are not included in the GPA. Transfer hours that apply toward the determined major will be included in the cumulative financial aid GPA calculation when the grades are posted on the Hill College transcript. For financial aid calculation purposes, remedial classes are counted in the GPA.
Successful completion rate
67% of all hours attempted each semester must be completed to successfully maintain satisfactory academic progress (SAP). Hours attempted are measured according to enrollment on census date. Grades of F, W, and I are counted towards total hours attempted but not successfully completed each semester. For financial aid calculation purposes, remedial classes are counted in the completion rate.
Maximum Time Frame
Federal guidelines stipulate that the maximum time frame for successful program completion may not exceed 150% of the published length of the program. Transfer hours that apply toward the determined major will count in the maximum time frame allowed. Repeated credits and remedial classes are counted in the maximum time frame calculation. Students who exceed the 150% maximum time frame limit will no longer be eligible to benefit from financial aid at Hill College.
- Students may change majors while attending Hill College. Only the hours that transfer to the new major will count towards the student's maximum time frame. However, excessive major changes can result in a suspension status. Financial Aid cumulative GPA standards still apply.
- There is a limit of 30 total hours for remedial course work. Remedial hours attempted beyond the 30 hour limit will not be included in course load for determining enrollment status for Title IV payment purposes.
Students will be allowed to repeat a course one time and be awarded federal aid when receiving a grade of I, W, or F.
Blank grades or I's will be considered failing until a letter grade replaces the incomplete or blank grade and will count in the completion rate. Students are responsible for advising the Office of Student Information Services when I's have been completed. A grade of 'D' will be considered failing in the Vocational Nursing program.
In addition to the standards indicated above, the Student Navigators may use professional judgment to terminate financial aid eligibility. This may occur in a situation such as when a student falls extensively below a satisfactory academic standards and does not have a reasonable chance to meet the standard requirements by the end of the semester, or when a student fails all of their courses in a term.
Evaluation of Satisfactory Academic Progress Standards (SAP)
Academic progress is evaluated at the end of the fall, spring and summer semesters. All students receiving Title IV aid will be evaluated regardless of the number of hours enrolled. All course work will be evaluated whether or not the student received financial aid.
- Financial Aid Warning
This is a warning semester. Students who fail to meet one or more of the stated SAP standards during a long semester will be placed on financial aid warning. Students on warning will be eligible to receive financial aid during the next semester.
- Financial Aid Suspension
Students currently on probation, and who fail to meet one or more of the stated SAP standards will be placed on financial aid suspension. Students on financial aid suspension will not benefit from financial aid, including student loans until the minimum SAP standards are met. Students on financial aid suspension are encouraged to continue their enrollment at Hill College. The student is responsible for payment of courses.Re-Entry
Students who are currently on suspension can regain an eligible status by enrolling at Hill College and successfully completing 12 credit hours with a 2.0 GPA and a 67% completion rate. These students are responsible for alerting the financial aid administrators of their success. The financial aid staff will evaluate the student's progress. If a favorable SAP status has been acquired the student will be placed on financial aid probation. If the student remains above the minimum standards for the next long semester, the probation status will be removed.
- Students are responsible for notifying the financial aid administrators when they believe they have met the standards of satisfactory academic progress.
Students not meeting SAP are notified by email with information on how to file an appeal. The application for an appeal is found on the Hill College website under Quick Links and can be located on the Financial Aid web page. The appeal status may also be checked online. Appeals may be requested for, but are not limited to the following circumstances: personal tragedy; significant illness or injury; death of a family member; change in degree/major; or lapse of time since your previous enrollment at Hill College.
Dropping or Withdrawing from Courses
If an appeal is denied, the student must have met the requirements of the Academic Plan, earning a 2.0 or better and a 67% completion rate prior to submitting a second appeal.
Reducing a student's enrollment during any semester may have significant penalty. If a student is considering dropping one or more courses or withdrawing from college after their financial aid has paid or after the end of the drop and add period, the student should contact the financial aid office to determine how this may affect their financial aid. This may include the following: 1) the student may be required to return some or all of the financial aid paid to their student account determined by the federally required return to Title IV process, 2) the student may be considered 'deficient in attempted hours'; and, therefore, not making SAP standards, and 3) the student may go into repayment on federal loans if the student is enrolled less than half-time for a period of time greater than the 6 month grace period or the grace period may be lost.
Estimated Cost of Attendance- Costs are based on average amounts per year and may not be actual charges
|2017 - 2018||In District||Out of District||Out of Nation|
|Books & Supplies||2000||2000||2000|
|On Campus||Off Campus
|Room & Board||4200||7924||5157|
|Living Expense Totals||7875||13399||10632|
*To determine a student's approximate annual budget, add the appropriate institutional total to the appropriate living expense total. All combined financial aid cannot exceed a student's budget. All amounts are based on full time enrollment.
Hill College is committed to the principle of equal opportunity in education and employment. The college does not discriminate against individuals on the basis of age, race, color, religion, sex, national origin, disability, genetic information, or veteran status in the administration of its educational programs, activities, or employment policies.