Standard Terms

Explanation of Terms

Each semester has several options for adding courses.  Hill College provides these terms:

Fall Semester Standard Term

16 Week Time Frame - August to December
1st 8 Week- 8 Week Time Frame - August to October
2nd 8 Week- 8 Week Time Frame - October to December
December Mini- 3 Week Time Frame - December

Spring Semester Standard Term

16 Week Time Frame - January to May
1st 8 Week- 8 Week Time Frame - January to March
2nd 8 Week- 8 Week Time Frame - March to May
May Mini- 3 Week Time Frame - May

Summer Semester Standard Term

Summer Semester11 Week Summer- 11 Week Time Frame - May to August
Standard Summer I- 5 Week Term - June to July
Standard Summer II- 5 Week Term - July to August
9 Week Term- 9 Week Term- June to August

Enrollment Status & Maximum Credit Load

Full Time Status:
Fall or Spring Terms: 12 hours
Summer Term (All Terms Combined): 12 hours

Load Maximums: Fall or Spring Terms (All Terms Combined): 19 hours

16 Weeks: 19 hours
1st or 2nd 8 Weeks: 8 hours    
3 Weeks: 3-4 hours (1 course)

Summer Term (All Terms Combined): 12 hours

11 Week: 12 Hours
9 Week: 10 Hours
1st or 2nd Summer Session: 6 Hours 
  
Overloads:

Students attaining a grade point average of at least 3.00 and having completed a minimum of 15 semester hours at Hill College will be permitted to carry up to a maximum of 21 hours during a regular term or 15 semester hours during a summer term. Approval from the Vice President of Instruction is required for loads exceeding these maximum numbers.  Students needing to request 19 credit hours or above would need to meet with an advisor in the Academic Advising and Success Center.  

Schedule Changes

Adding and Dropping Courses to an existing Schedule

Students should verify the accuracy of their schedule prior to the first day of class to avoid unnecessary fees. Students may make changes to their existing schedule during registration, after the first day of class and up to the Census date of the semester.  Any changes needed by students should be initiated in the Academic Advising and Success Center. There is a fee of $10.00 for each schedule change requested by a student after the first day of class and payable at the Business office.  No course(s) may be added after the date designated by the academic calendar as the last date to add a course.

Withdrawal from Courses

Dropping Prior to Census Date (Official Reporting Date)

Any drop of a class prior to Census date will not reflect on the official transcript. Drops prior to census date are initiated in the Academic Advising and Success Center. For students on Financial Aid (Pell or student loans) a drop may affect financial aid for current or future terms. Please review Satisfactory Academic Progress for further information.

Course Withdrawal after Census Date (Official Reporting Date)

A student may withdraw from a course with a grade of "W" any time after the Census date for the semester of a term as designated in the academic calendar. The request to withdraw from a course is initiated by the student in the Academic Advising and Success Center. A student may need to see other departments such as financial aid, veteran's benefits or housing before finalizing the drop their course(s).  It is a student's responsibility to withdraw from a course as Hill College does not have Administrative drop.  A student who discontinues class attendance and does not officially withdraw from the course on or before the last day to withdraw from a course will receive a performance grade for the course. For students on Financial Aid (Pell or student loans) a withdrawal may affect financial aid for current or future terms. Please review Satisfactory Academic Progress for further information.

Course Cancellations

Hill College reserves the right to cancel a course at any time. Course cancellations include, but are not limited to low enrollment in the course, instructor change, loss of instructor and/or program changes. Students enrolled in the course will be contacted by the college. 100% refund is assessed when a cancellation occurs.  Course cancellations do not affect the six (6) hour drop rule. Depending on registration availability, a course maybe added to replace the canceled course. Students in a developmental course that was canceled must enroll in at least one developmental during the term or the student will be removed from all course(s) at the time of the cancellation.